- Act as a 'figurehead' of the club and be aware of what is going on at all times.
- Be satisfied that the club is operating within the rules and guidelines.
- Ensure committee meetings are held during the year as necessary and that financial reports are provided and minutes circulated (the agenda must be agreed with the Secretary and circulated to committee members at least ten days in advance of the meeting). If unable to attend, a Deputy is to be nominated to stand in.
- Ensure the AGM takes place as required by the Branch and chair the first part of the meeting when the officers’ reports are presented.
- Ensure that the officers are supported by committee members where necessary to enable them to carry out their duties.
- Responsible for the majority of the club's paperwork, including taking the minutes at the AGM and committee meetings, and circulating these to all members and the Social Representatives within three weeks of the meeting (a committee member may be nominated to help with the club administration).
- Ensure the ‘local’ rules of the club are up to date. Any alteration to the club's rules can only be made as a result of an accepted proposal at the Annual General Meeting and Social Representatives.
- If the Secretary is unable to attend every meeting they should always nominate a deputy to carry out their duties.
- Circulate at least three Newsletters a year to its members: in January or February giving notice of the AGM and information about renewing membership, in the spring to send Minutes of the AGM and details of planned activities for the forthcoming year, and in the autumn with news of any events planned for the following spring. They can be compiled by the Secretary or any other member of the club as agreed by the committee.
- Ensure the club is publicised to Partners with details of how to join and events and activities offered.
- Liaise with the other club officers and the committee to prepare and monitor budgets.
- Control expenditure throughout the year. Where possible this should be done on a computer using an electronic spreadsheet which can be emailed.
- Keep detailed records of all income and expenditure, and associated paperwork.
- Ensure they receive copies of all club financial transactions from the club officer initiating the request (for example Cheque Requisition Voucher, Petty Cash Voucher, Invoices, letters agreeing payment etc.)
- If an event costs more than budget then the treasurer should discuss with the committee what future events might be curtailed or cancelled to ensure the club keeps within its budget.
- Submit a report to the committee at every meeting, detailing the current financial situation, commitments which have been entered into, and plans for expenditure during the rest of the year.