Once you have decided whether you would like entertainment at your party whether it’s a DJ, band or fun casino, book them immediately, especially if it’s for a Christmas party as this is peak season for most entertainment acts, therefore it’s important that you book as early as possible.
- Most entertainment is initially booked by a phone call, however this is then normally followed up by a written letter of confirmation from you requesting their services for the evening or alternatively you may be required to sign a contract with the artist to ensure the booking.
- To ensure you are able to find good entertainment shop around, once again speak to your Social Committee and network group.
- Once the entertainment has been booked, you must make them aware of the date, venue and time you require them to and from in order to avoid confusion on the night. You may need to fit them in with other acts, for example the DJ will play from 7.00 - 8.00pm then the band will play from 8.00 - 10.00pm, then the DJ will finish the evening.
- It is also important to keep the entertainment up to date with any changes to the event.
- 3rd party entertainment must complete a Risk Assessment form for your records and provide or show you a copy of their public liability insurance. See the Risk Assessment Handbook (PDF 2.5MB):
Risk assessments show that you have thought about and recorded the likelihood of an incident (PDF 2.6MB)
- You must also check with the venue provider that the appropriate entertainment licences are in place.
- For payments and deposits, ensure any cheque requisitions are completed in plenty of time.